Tareta

Document tracking solution for a leading government research organization

Background and Context The client is a research arm for the government which creates about 30-40 new files everyday and at any given time has a stock of about 300 files WIP. Given complicated compliance procedures, there is an intricate process flow for the movement of files based on pre-set rules. Due to manual movement, the client was having problems with: 1. Missing files because of which whole files have to be recreated 2. Enormous search time for retrieving files Solution Tareta put in place a complete solution with the following components to streamline file status monitoring: 1. Deployed a system to tag all files with RFID tags with unique IDs 2. Deployed USB based low-cost RFID readers for authorized personnel 3. Developed a software for capturing data from the tags and syncing it with a central database of the client 4. The web-based software had in-built logic for file flow, issue process and receive / return process Business Impact Our solution gave the client the following benefits: 1. Easy traceability of files at the click of a button at any given time , 2. Easy retrieval of files that are due for processing